Tools/Pdf Tools/Payslip Generator

Payslip Generator Free Online - PDF Pay Stub Maker

Free payslip generator to create professional PDF payslips with earnings, deductions, and net pay. No login required, instant download.

If this tool isn’t working as expected, please take a screenshot of the error and report the problem here so we can investigate and improve it.

About this tool

Small businesses and self-employed individuals often need pay documentation without the cost of full payroll software - an employer issuing a payslip to a real employee, or a self-employed person documenting their own actual income for their own records. This produces a correctly structured payslip PDF in seconds.

This tool is for documenting real pay - creating a payslip that misrepresents someone's employment or income for someone else's use (for example, fabricating proof of income for a third party) is a misuse of the tool and can constitute document fraud.

This tool generates a PDF payslip from employer and employee details, earnings, and deductions - built for small businesses and self-employed individuals documenting real pay. Enter the details, and download a structured payslip PDF instantly.

How to Use Payslip Generator

Enter Employee Info

Add employer name, employee name, designation, and pay period.

→

Add Earnings

Enter basic salary, allowances, and any bonuses.

→

Add Deductions

List tax, insurance, or any other deductions.

→

Download Payslip

Generate and download a professional PDF payslip instantly.

Common Workflows

Enter Employer and Employee Details

Fill in the employer name and address, then the employee's name, designation, and optional employee ID.

Set the Pay Period and Date

Enter a pay period (e.g., "May 2026") and the pay date - both are free-text/date fields you fill in yourself.

List Earnings and Deductions

Add earnings (defaults to Basic Salary and Housing Allowance rows) and deductions (defaults to Income Tax and Social Security rows) - edit, rename, or remove any row and add as many as you need.

Review Net Pay and Download

Net Pay (Gross Pay minus Total Deductions) calculates live as you type - click Download PDF Payslip to save the file once everything looks right.

Best For

Generates a PDF payslip with itemized earnings, itemized deductions, and a calculated net pay - built for employers documenting real employee pay, or self-employed individuals documenting their own real income.
Earnings and deductions use free-text labels you define yourself - there's no built-in glossary or preset component list, so label each line however fits your situation (e.g., Basic Salary, Overtime, Tax, Insurance).
Instant browser-based generation using the pdf-lib library - no data stored, no sign-up required, and nothing is uploaded to any server.

Examples

A payslip with 2 earnings and 2 deductions

Input

Earnings: Basic Salary 3,000, Housing Allowance 500. Deductions: Income Tax 400, Social Security 200

Result

Gross Pay 3,500.00, Total Deductions 600.00, Net Pay 2,900.00

Net Pay is simply Gross Pay minus Total Deductions - both totals are the sum of whatever earning or deduction rows you've entered, labeled however you choose.

Use Cases

Issuing a payslip to a real employee

An employer fills in the employee's actual pay details to produce a standard payslip for their records.

Documenting your own self-employed income

A self-employed person records their own real earnings and deductions for their own bookkeeping.

Setting up a payslip format for a new small business

Use the tool to prototype a payslip layout before formalizing a payroll process.

Common Mistakes

Problem

Using this to fabricate income you didn't earn

Solution

This tool is for documenting real pay - creating a payslip that misrepresents someone's actual employment or income is a misuse of the tool and can constitute document fraud.

Problem

Expecting year-to-date (YTD) totals

Solution

The payslip only reflects the single pay period you enter - there's no YTD tracking, since nothing is stored between sessions.

Problem

Expecting a company logo

Solution

There's no logo upload option - the payslip is text-only with a colored header bar.

Problem

Assuming deduction/earning labels are pre-defined

Solution

Labels like "Tax" or "HRA" are just free text you type in - the tool doesn't validate or auto-calculate any specific deduction type.

Problem

Forgetting nothing is saved

Solution

Closing or refreshing the page loses your entered data - download the PDF before navigating away.

Tips & Best Practices

Label earnings and deductions clearly

Since labels are free text with no built-in glossary, use clear, specific names (e.g., "Basic Salary," "Overtime," "Income Tax," "Provident Fund") so the payslip is easy to read.

If you're self-employed and need income proof for a lender

Check directly with the lender about their documentation requirements before relying on a self-generated payslip - acceptance varies by institution.

Remove unused default rows

The form starts with two example earnings and two example deductions - delete any that don't apply rather than leaving them blank.

Download immediately after generating

Since nothing is saved between visits, download and store your own copy of every payslip you create here.

Limitations

No year-to-date (YTD) tracking

Each payslip covers a single pay period only - there's no cumulative YTD earnings or deductions column, since nothing is stored between sessions.

No logo upload

The tool doesn't support uploading or embedding a company logo - payslips are text-only with a colored header bar.

No currency conversion

The currency selector only changes the currency code label shown next to amounts - it doesn't convert values between currencies.

No built-in component glossary or validation

Earning and deduction labels are free text you define yourself - the tool doesn't know what "HRA" or "EPF" mean or auto-calculate statutory deductions for any jurisdiction.

No payslip history or storage

Nothing is saved - each payslip is generated fresh and downloaded immediately, with no record kept on the site.

Not a substitute for payroll software or professional advice

This tool documents pay you provide - it doesn't manage payroll, calculate statutory deductions, or verify your figures against employment law.

Comparisons

This Tool vs. Full Payroll Software

Both produce a payslip, but this tool trades payroll management for instant, no-signup generation.

	This Tool	Payroll Software
Account required	No - open and use immediately	Usually yes, often a paid subscription
Statutory deduction calculation	None - you enter every figure yourself	Often calculated automatically per jurisdiction
YTD tracking and history	Not supported - single pay period only	Typically tracked automatically

Which should you use?

Use this tool for a fast, private, single-period payslip with no account - use payroll software when you need automatic statutory calculations, YTD tracking, or multi-employee management.

FAQs

The most common question is whether this payslip can be used for loan applications. Many lenders accept self-generated pay stubs as supplementary income evidence, particularly for self-employed applicants, though requirements vary by institution. Check with your lender about their specific documentation requirements.

Can I generate a payslip without installing anything?

Yes. This payslip generator runs entirely in your browser. Add employee details, earnings, and deductions, then download the PDF instantly.

Does the payslip generator calculate net pay?

Yes. Enter gross earnings and deductions and the tool automatically calculates the net pay.

Can I add custom deductions like tax, PF, or insurance?

Yes. Add any number of named deductions and the tool will list them individually and subtract them from gross pay.

Can I use this as proof of income for a loan?

Some lenders accept self-generated pay stubs as supplementary income evidence, particularly from self-employed applicants, though requirements vary by institution - check directly with your lender. This tool is meant for documenting real pay; creating a payslip that misrepresents someone's actual income is a misuse of the tool.

Is it legal to make my own payslip?

Yes, when it documents real pay - an employer issuing a payslip to an actual employee, or a self-employed person documenting their own real income, are both legitimate uses. Creating a payslip that misrepresents employment or income that doesn't exist is a different matter and can constitute document fraud.